Association Management

Association Management

Brookfield Owners Association contracts day to day association management out to Certified Management of Austin. 

All decisions made for the Association are made by the Board of Directors. It is the Board of Directors and the Management Agreement between Certified Management of Austin and the Association, that guides the actions of our association manager and the other staff members involved in the oversight of our community. Listed below are many of the tasks performed on a regular basis for the Association. 

• Maintain Owner Records/Roster for all homes within the Association – this includes the update of homes sold as information is provided by the Title Company.
• Maintain Owner Accounts for assessments due to the Association. This includes the collection of both current and delinquent assessments as necessary.
• Drive and inspect the entire association to cite violations of the restrictive covenants.
• Obtain bids under the Board direction and prepare comparison sheets.
• Answer and return incoming telephone calls, correspondence, and email messages relating to the Association.
• Monitor and coordinate payment of Association operating expenses in accordance with the approved Association budget.
• Prepare and submit monthly financial packages to the Board of Directors.
• With the Board of Directors, prepare annual budget of the Association.
• Prepare an insurance schedule and ensure proper coverage in place for the Association.
• Attend Board of Directors meetings and annual meetings of the Association.
• Prepare, if requested, Board meeting packets for each Board Member before the Board of Directors meetings.
• Prepare annual meeting proxies, notices, ballots, agendas, etc.
• Negotiate contracts, oversee contractor activity and mediate contract disputes.
• Work with the Board of Directors and Association Attorney on matters of legal consequence to the Association.
• Correspond with owners and contractors as directed by the Board of Directors.
• Submit evaluations, policy resolutions, committee charters and other reports as requested by the Board of Directors.
• Keep Board members abreast of current legal and legislative issues.
• Review and dispute common area tax appraisal values, attend meetings with the Appraisal Review Board as necessary.